CREZA SPORTS — SPORTS FILMING CHECKLIST AND FILE HANDOFF
Published and updated: 23 October 2026
Guide: https://crezasports.com/filming-athlete-highlight-reel

An original editable recording plan. Adapt it to your sport, event and recipient.
Follow the organiser's filming policy and the recipient's actual requirements.
This is a planning tool, not confirmation of filming or publication permission.

BEFORE THE EVENT
Event and date:
Sport / competition level:
Purpose and intended recipient:
Recipient's requested view, coverage or file format:
Athlete identifier (shirt/number/lane or another appropriate identifier):
Expected participation and any known changes:
Person filming:
Person keeping context notes:
Organiser contact for filming questions:
Approved recording position and access arrangements:
Permission to record confirmed with:
Permitted audience and uses of the recording:
People or areas that must not be filmed, and agreed arrangements:
Youth safeguarding, device and consent process where applicable:
Agreed storage location, access and retention arrangements:

EQUIPMENT AND TEST RECORDING
[ ] Lens clean; battery and storage checked
[ ] Camera supported securely; equipment instructions followed
[ ] Position and cables do not obstruct play or access routes
[ ] Camera orientation and settings match any stated requirements
[ ] Short rehearsal recorded and played back
[ ] Athlete identifiable at the relevant distance
[ ] Important movement and surrounding action remain in frame
[ ] Focus, light and camera movement checked
[ ] Audio reviewed for private conversation or other sharing concerns
[ ] Recording indicator and any device warnings checked

Test problem observed:
Change made:
Retest result:

DURING RECORDING
[ ] Agreed periods or attempts covered, not only expected highlights
[ ] Setup before action and immediate outcome retained
[ ] Camera follows smoothly without unnecessary zoom changes
[ ] Relevant players or equipment remain visible where possible
[ ] Period/game clock/attempt notes kept without interrupting useful footage
[ ] Shirt or position changes noted
[ ] Obstructions, interruptions or recording failures noted

CONTEXT LOG — REPEAT AS NEEDED
Source filename or recording number:
Period / attempt:
Source timestamp, if available:
Game clock or event context, if known:
Athlete identifier:
Coverage or issue to remember:

AFTER RECORDING
[ ] Expected files and periods accounted for
[ ] Start, middle and end of each file checked for playback
[ ] Known gaps and audio concerns recorded honestly
[ ] Second copy checked before deleting a camera copy
[ ] Original preserved; any permitted edits made on a copy
[ ] Useful filenames and event notes kept together

FILE HANDOFF — REPEAT FOR EACH FILE
Original filename:
Event / date / competition context:
Athlete identifier and any changes:
Period or attempt coverage:
Recording start compared with game clock, if known:
Known missing sections, obstructions or audio issues:
Original checked at start / middle / end:
Second copy checked and stored at (private location):
Who may access or receive this recording:
Next step and person responsible:

SHARING CHECK
Recipient and agreed sharing route:
Correct recording loaded:
Access tested on date:
Signed-out playback tested if the link should work without an account:
Authorised recipient access tested if sharing is restricted:
Any access request or playback issue resolved:
Original/full recording availability described accurately:

Remember: anyone with a YouTube unlisted link can view and reshare it.
Use a suitably restricted route when access must be limited to named people.

Further reading:
Hudl: https://www.hudl.com/blog/soccer-recording-tips
NSPCC: https://sport.nspcc.org.uk/help-and-advice/topics/photography-and-filming-in-sports-and-activities/
YouTube: https://support.google.com/youtube/answer/157177?hl=en